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Hosting a corporate event outdoors can be a fun way to boost team morale and collaboration. With some thoughtful planning and preparation, you can host an unforgettable outdoor event for your company. Follow these tips to make sure your outdoor corporate event is a huge success.
Choose the Right Location
One of the most important decisions you’ll make is choosing the right outdoor location for your event. Consider these factors when deciding on a location:
- Space – Make sure there is enough room for all planned activities, tents, tables, etc. Allow extra space so people aren’t crammed together.
- Accessibility – Choose a location that will be easy for all attendees to get to. Consider parking availability and proximity to public transportation.
- Permits – Find out if you need any permits or reservations for using public parks or other outdoor spaces. Plan this well in advance.
- Weather – Have a backup indoor location or tents ready in case the weather turns bad. Check the forecast regularly as the event approaches.
Pick Fun Outdoor Activities
The activities you plan will set the tone for your entire event. Think about ways to get attendees engaged and interacting in a casual outdoor setting. Ideas include:
- Lawn games like cornhole, kanjam, ladder ball, croquet, etc. These are easy to set up and encourage friendly competition.
- Carnival rental games like Human Foosball and Live Drive RC Racing. These unique games will get everyone laughing and bonding.
- Team building activities like outdoor scavenger hunts, obstacle courses, treasure hunts, etc. These foster teamwork and problem solving.
- Outdoor sports like volleyball, softball, soccer, touch football, etc. Just be sure to avoid activities where injuries may occur.
Have Plenty of Food and Drinks
Don’t skimp on the snacks and refreshments! Make sure to have:
- Drinks like lemonade, iced tea, soda, beer, wine, etc. Use coolers to keep everything chilled.
- Hearty appetizers, finger foods, and snacks to keep guests fueled for activities.
- Picnic style lunches or BBQ catering. Set up buffet lines or food stations.
- Water and hydration stations so guests can refill bottles easily. Dehydration can happen quickly outdoors.
- Napkins, plates, cups, utensils, and wet wipes for easy clean-up.
Create a Fun Vibe with Music and Décor
Music and decorations will make your event feel festive. Consider:
- An outdoor sound system to play upbeat playlists. Just be mindful of noise restrictions.
- Fun decorations like banners, flags, balloons, lawn inflatables, etc. Pick colors and items that align with your company brand.
- Comfortable shaded seating areas for mingling, with umbrellas, tents, canopies, etc.
- Portable restrooms and hand washing stations for guest comfort and convenience.
Plan for Inclement Weather
Even with sunshine in the forecast, be prepared for unexpected showers or winds.
- Have tents and canopies set up that can withstand winds and rain. Sidewalls may help block wind.
- Communicate with caterers about back up plans if serving food outdoors becomes difficult.
- Have a procedure for moving indoor safely if weather hits and an alternate indoor schedule.
- Know if you can get refunds for any unused outdoor rentals due to weather.
By following these tips and putting attendee comfort first, you are sure to host an incredible and memorable outdoor corporate event! Just be flexible, have back-up plans, and focus on creating opportunities for coworkers to mingle and have fun together.
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